Bookkeeping, Payroll & Tax Strategy for Los Angeles Fix-and-Flips & Remodelers
Keep your flips profitable with meticulous project tracking. We help you monitor holding costs, manage renovation budgets, and calculate exact capital gains.
The Financial Challenges in Fix-and-Flips & Remodelers
We understand the unique hurdles your industry faces. Here's what might be holding you back.
Budget Overruns
Renovation costs spiraling out of control due to poor tracking and unexpected property issues.
Silent Profit Killers
Hard money loan interest and holding costs silently eroding the margin the longer a property sits.
Tax Surprises
Getting hit with massive short-term capital gains taxes because of poor pre-sale planning.
How a Flip Moves Through Your Books
One clear path from signed estimate to profit you can see.
Purchase
We record the purchase, closing costs and loan so the project starts clean.
Renovation costs
Materials, labor and subcontractors are tagged to the property.
Holding costs
Interest, taxes, insurance and utilities are tracked per property.
Sale
Sale proceeds and selling costs are recorded and reconciled.
Profit review
You see profit by property and we plan taxes around the sale.
Our Tailored
Solutions
We don't just crunch numbers. We provide strategic financial oversight designed specifically for fix-and-flips & remodelers.
Book a Free 1-on-1 CallHolding Cost Tracking
Monitoring interest, taxes, and utilities to ensure long projects don't eat your entire margin.
Renovation Budget vs. Actuals
Real-time reporting to catch cost overruns before they destroy your flip's profitability.
Capital Gains Tax Strategy
Planning for short-term vs. long-term capital gains to minimize your tax liability upon sale.
Contractor Payment Management
Tracking W-9s and issuing 1099s for all your tradesmen and subcontractors.
Why Active Flippers Still Feel Short on Cash
On a typical job, the money goes out well before it comes back in.
We track this per job so you can see the gap coming, bill on milestones, and set cash aside for payroll and taxes before it hurts.
Illustration only. Your timing will differ.
How to Run a Successful Fix-and-Flip Business
Seven money habits we see separate steady flippers from stressed ones.
Track every property separately
Know the cost and profit of each project, not just the total.
Budget before you buy
Compare your actual costs to the budget as the work progresses.
Watch holding costs
Interest, taxes and insurance add up every month the property is not sold.
Keep entities and accounts separate
Each entity gets its own bank account and records.
Keep business and personal money separate
One business account and card per company makes your books accurate and your taxes simpler.
Plan taxes before you sell
Flips are often taxed differently from long-term rentals, so review your numbers early.
Set cash aside for payroll and taxes
Move money into a separate account as you earn it so payroll and tax bills are never a surprise.
A Chart of Accounts Built for Fix-and-Flip Businesses
Costs sorted the way a business like yours thinks, so profit shows up on its own.
Income
- Property sales
- Rental income during hold
- Other income
Job costs
- Purchase and closing costs
- Materials
- Contractor and subcontractor labor
- Permits and inspections
- Dump fees and cleanup
Overhead
- Loan interest and points
- Property taxes
- Insurance
- Utilities
- Selling costs
- Professional fees
- Software
A sample structure. We tailor it to how your company bills and reports.
Fix-and-Flip Compliance Checklist
The paperwork that protects you in an audit, an insurance claim or a dispute.
- Each property has its own set of cost and income records.
- Each entity has its own bank account and its own set of books.
- Loan documents and closing statements are saved in one place.
- Contractors have a signed agreement, a W-9 and a certificate of insurance on file.
- 1099-NEC forms go to eligible subcontractors by January 31.
- Permits and inspection records are saved for each property.
- Repairs, improvements and holding costs are classified correctly as they happen.
- Business and personal money are kept separate, with a receipt for every cost.
A general checklist, not legal advice. Confirm license, insurance and legal rules with the right agency or your attorney.
Top Tax Deductions for Fix-and-Flips & Remodelers
- Hard money loan interest and origination points
- Permits, architectural, and engineering fees
- Staging costs and real estate agent commissions
- Building materials and subcontractor labor
Don't leave money on the table. Let us review your tax strategy.
Book a 1-on-1 Tax ReviewFix-and-Flip Bookkeeping and Tax FAQs
Reach the people in charge
Book a free 1-on-1 call or send us a note — we review your numbers together, no ticket system, no junior staff.